SAP Administrative Coordinator – bp Pulse US

at British Petroleum
Published October 14, 2023
Location Harrisburg, PA
Category Default  
Job Type Full-time  

Description

Entity:

Customers & Product

Job Family Group:

Finance Group

Job Summary:

Want to be part of something Electrifying? bp pulse is one of the fastest growing EV charging networks globally, and we need YOU to help us on our adventure to get to an Electric Future and become NetZero.We're looking to meet the growing global demand for safe, sustainable, and affordable energy. We aim to deliver the fastest, most convenient network of 100,000 EV charging points worldwide by 2030. To do this, we need to rapidly grow our fantastic team, and we're searching for passionate and curious individuals to join our team to help the world.

This role will play a critical part in managing the success of EV infrastructure deployment by building out and tracking projects, submitting large-scale service and equipment orders, and ensuring accurate financial reporting in SAP. This is an exciting opportunity to work with a cross functional team of highly motivated professionals and to make a quantifiable impact daily. You will engage with the US bp Pulse network development, execution and finance teams daily, helping them to deliver plans and meet shared goals. This position is based in our Chicago office.

Job Description:

Key Accountabilities:

Purchase Requisitions (PR)

  • Review approved vendor proposals and determine the following required data:
  • bp SAP Project Number
  • Project WBS Element
  • Vendor Number
  • Material Group Code
  • Plant, Purchasing Organization, Purchasing Group
  • Project WBS Element
  • Site, Ship to Address and Contact Data
  • Determine if tax is applicable
  • Enter data into SAP to create purchase requisitions based on vendor proposal and submit for processing by Global Business Services team

Purchase Orders (PO)

  • Monitor PR Status and verify PO matches PR including tax indicators

Invoices/Goods Receipts (GR)

  • Upon receipt of approved invoices, verify invoice, enter Goods Receipt in SAP, and submit invoice to bp Accenture
  • Monitor GR/IR balance for vendors to ensure invoices have been processed in a timely fashion by Accenture. Remediate as required and resolve invoices in the PIT as notified by GBS.

Vendor Change Orders

  • Enter all change orders in Change Order Tracker for each project/contract for reporting.

Project Application Forms (PAF)

  • Develop PAF and submit for approval. Monitor GBS processing of PAF and submit supplemental PAF's as required

Project Financial Close-Out

  • Submit financial close-out package to Fixed Assets. This includes:
  • Verifying receipt of all invoices
  • Verifying all invoices are posted
  • Closing all POs assigned to the project
  • Preparing cost report for project
  • Developing asset costs and descriptions
  • Identifying assets to be removed upon replacement

Financial Reporting

  • Prepare monthly PM project controls report that includes budget versus actual, LE, Accrual and monthly forecast.
  • Submit monthly CAPEX and REVEX accruals to bp for contractor managed projects
  • Prepare initial budget estimate for new projects to be reviewed by bp.
  • Prepare ad hoc reports as requested by contractor PM's and bp Asset Management.

Essential Education and Experience:

  • Professional degree, certification or equivalent experience
  • Proficiency in SAP systems including SAP PR4
  • Understanding of end-to-end P2P process and financial reporting
  • Knowledge of process improvement scoping, planning, and delivering
  • Knowledge of data management systems and frameworks
  • Experience of applying commercial/cost awareness
  • Experience of systematic analysis of root causes of inefficiencies in business process

Considering Joining bp?

At bp, we support our people to learn and grow in a diverse and exciting environment. We believe that our team is strengthened by diversity. bp is committed to encouraging an inclusive environment in which everyone is respected and treated fairly. There are many aspects of our employees' lives that are meaningful, so we offer benefits to enable your work to fit with your life. These benefits can include flexible working options, a generous paid parental leave policy, excellent retirement benefits, and more!

Travel Requirement

No travel is expected with this role

Relocation Assistance:

This role is not eligible for relocation

Remote Type:

This position is a hybrid of office/remote working

Skills:

Legal Disclaimer:

We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, sex, gender, gender expression, sexual orientation, age, marital status, socioeconomic status, neurodiversity/neurocognitive functioning, veteran status or disability status. Individuals with disabilities may request a reasonable accommodation related to bp's recruiting process (e.g., accessing the job application, completing required assessments, participating in telephone screenings or interviews, etc.). If you would like to request an accommodation related to the recruitment process, please contact us to request accommodations.

If you are selected for a position and depending upon your role, your employment may be contingent upon adherence to local policy. This may include pre-placement drug screening, medical review of physical fitness for the role, and background checks.

Want to be part of something Electrifying? bp pulse is one of the fastest growing EV charging networks globally, and we need YOU to help us on our adventure to get to an Electric Future and become NetZero.We're looking to meet the growing global demand for safe, sustainable, and affordable energy. We aim to deliver the fastest, most convenient network of 100,000 EV charging points worldwide by 2030. To do this, we need to rapidly grow our fantastic team, and we're searching for passionate and curious individuals to join our team to help the world. This role will play a critical part in managing the success of EV infrastructure deployment by building out and tracking projects, submitting large-scale service and equipment orders, and ensuring accurate financial reporting in SAP. This is an exciting opportunity to work with a cross functional team of highly motivated professionals and to make a quantifiable impact daily. You will engage with the US bp Pulse network development, execution and finance teams daily, helping them to deliver plans and meet shared goals. This position is based in our Chicago office.